Signing a PDF on a Mac can be a huge timesaver. You won’t need to print out a document, sign it, and scan it back to the computer. Fortunately, all Macs have a free, built-in program called Preview. It enables you to edit photos and PDF files quickly.
However, it does have some limitations. Plus, not everyone will accept a digitally signed document. For more advanced tasks like editing lines of text, it is best to use Adobe Acrobat. With that in mind, Preview has some other convenient features that make adding text or sticky notes possible.
Step 1: Open Preview
The first thing you need to do to sign a PDF on a Mac is open Preview.
Step 2: Select the Document
Once you open the Preview, you should see a Finder window. Use this to locate the file you want to sign. Once you find the file, select it and click the “Open” button.
Alternatively, you could skip steps 1 and 2 by locating the file in Finder and opening it in Preview.
Step 3: Choose Fill and Sign
With the document opened in Preview, select the Fill and Sign button at the top of the window. Once you click the button, another menu bar will appear below.
Step 4: Create Signature
Next, you need to create a signature. Do this by clicking on the signature icon in the menu mentioned in step 3. A box will open with three different options to create a signature.
Step 5: Add Signature
After you create the signature, drag it into the document. Move it around, resize it as needed, and place it wherever you need it. Once the signature is placed, click anywhere on the document to deselect the signature box.
Step 6: Save or Export PDF
Once you make changes and add signatures, you save the document or export it. Do this by going to the “File” button on the top menu bar and selecting the “Export” option from the dropdown menu. Name the document and choose a location to save the file. Click “Save” to finish editing the document and save the new file.
Check out the video below for a quick walk through of the process.
Fill Out a Document
Even though you can’t use Preview on a Mac to edit the actual words in a PDF file, you can add text. Simply follow the steps above, but choose the text box in step 4 rather than the signature option. You can then type in whatever you need to add and move the text box around the document. Create a new text box for each line and section that needs filling. When you are done, save the PDF file, and you are good to go.
Signing a document in Preview on a Mac is super easy and convenient. Just keep in mind that not everyone will accept a digitally signed document. If unsure, it is always best to go with the old-fashioned way of printing out the document and signing it. If there are a lot of pages, but only a few need to be signed, print out the ones with signatures and add those scanned copies back into the document. That will at least save some paper and ink.
The image featured at the top of this post is ©Gill_figueroa/Shutterstock.com.