How to Schedule an Email in Gmail (With Photos)

Email scheduling in Gmail is a convenient feature that allows you to automatically send a message at the date and time you choose. Scheduling a business email to go out when your recipient is most likely to read it is a smart strategy, especially if you’re in different time zones.

If you have trouble remembering dates, you can schedule email greetings so you never miss birthdays, anniversaries, or other important days. You can even schedule an email you’re not sure about, giving you time to reflect and make changes. If this sounds good to you, follow the steps below to learn how to schedule an email in Gmail!

Schedule Gmail Messages on Your Computer

You can schedule Gmail messages on your computer, or by using the Gmail app on your mobile device. Both methods are easy to use, but the steps are slightly different. Let’s begin with scheduling an email in Gmail on your computer. This example uses Chrome, but the steps are the same on any browser.

Step 1: Open Gmail and Click Compose

Visit mail.google.com to open up Gmail. Click the three lines in the top left corner to open the main menu. Then click on “Compose” at the top of the menu. You can also hover your cursor over “Mail” in the left-hand tab and click “Compose” when the menu pops open.

Step 2: Write Your Email

When the composition window opens, write the email message you want to schedule.

Step 3: Click the Down Arrow to Schedule Send

Next, click on the down arrow inside the blue “Send” button. Then click “Schedule send” when the option appears.

Step 4: Schedule When to Send Your Email

When the scheduling window opens, choose a date and time from the provided options. Once you’ve clicked one of these options, your message will be scheduled.

If you want a custom date and time, click on “Pick date and time.” When the calendar opens up, enter your selections. Then click “Schedule send” in the bottom right.

You can also click “Cancel” if you change your mind. Note that the emails are set to your time zone, so you’ll need to convert the times to schedule for other time zones.

Make Changes or Cancel a Scheduled Email on the Computer

When you schedule your message, you will get a pop-up confirmation at the bottom of the Gmail window. Click on “Undo” in the pop-up to cancel and send your message back to a draft. Now you can make changes to your message or schedule a different time and date to send it.

Alternatively, you can click on “View Message” if you want to see your message before making changes. If you decide to cancel, click on “Cancel send” at the top the message.

You will get another pop-up confirmation that your message was canceled and returned to a draft. You can now edit your draft or reschedule your message.

If you need to change or cancel your email later, you can access your scheduled emails from the Gmail menu by following these steps:

1. Click on the three lines on the top right to access the menu.
2. Click “Scheduled” to view your currently scheduled emails.
3. Choose the message you want to edit or cancel.
4. Click on “Cancel send” at the top.

The message will revert to a draft, allowing you to make changes or schedule a new date and time.

Schedule an Email in the Gmail App

It’s just as simple to schedule your email using the Gmail app. The steps are the same on iOS and Android devices. Let’s get started!

Step1: Open the Gmail App and Click Compose

Open up the Gmail app on your mobile device and click on “Compose.” The icon changes when you scroll down. In that case, tap the pencil icon to compose a message.

Step 2: Write Your Email

Write the email you want to schedule when the composition window opens.

Step 3: Open the Menu and Tap Schedule Send

Open the menu in the top right-hand corner of the composition window. Then tap “Schedule send” in the pop-up menu at the bottom of the message.

Step 4: Schedule When to Send Your Email

Choose one of the options from the pop-up scheduling window or tap on “Pick date and time.” Schedule your custom date and time using the calendar, then tap “Save” in the top right corner. Remember that the emails are set to your time zone, so you will need to convert the times if scheduling for other time zones.

Make Changes or Cancel a Scheduled Email in the Gmail App

When you schedule your email in the Gmail app, you’ll get a notification at the bottom of your inbox showing your scheduled date and time. Tap “Undo” to cancel your scheduled email. Your message will default to a draft, so you can open Drafts from the menu to update your message or schedule a new date and time.

You can also make changes or cancel your scheduled emails by following these steps:

1. Click the three lines in the search bar to open the Gmail menu.
2. Tap “Scheduled” to see a list of your scheduled emails.
3. Select the email you want to modify or cancel.
4. Tap “Cancel send” in the box with the date and time.

You will get a notification that your scheduled email was canceled and reverted to a draft. Click “Go to Drafts” on the notification or open Drafts from the menu to make changes and reschedule.

Hopefully, this guide has helped you learn how to schedule an email in Gmail. Whether you schedule using Gmail on your computer or the Gmail app, it is a simple process. If you use this feature to plan ahead, it can make a big impact on both business and personal relationships.