© Jeff Weishaupt / History-Computer.com

You no longer need a desktop scanner to scan records before sending them. Using your Android smartphone or tablet, you can quickly scan your documents into PDF format and send them to anyome. All you need is your phone’s built-in camera to get high-quality scans of your documents. It’s convenient and faster than using a traditional scanner. Keep reading to learn how to scan documents on Android in six easy steps.

What Is Document Scanning? 

Documents scanning is simply converting paper documents into digital images. To successfully scan your documents, you must prepare your papers by removing staples, any glued material, or anything that might interfere with the scanning.

Different paper types makes it possible to scan documents in black and white or even other colors. Once scanned, you can conveniently save documents in PDF. You won’t need to install an extra program on your phone.

Whether you need worksheets or mortgage documents, or other important paperwork scanned, you can easily create digital copies using your Android device. Scanned documents are more secure and easily accessible. You won’t need to sort files in a cabinet to find a document.

How to Scan Documents Using Android

You can scan documents on your Android phone in various ways. Using the Google Drive app on your devices is the easiest and most convenient. If your phone doesn’t have Google Drive preinstall, simply download it from Google Play Store. 

Google Drive is reliable for document scanning, regardless of which Android skin you are using. It is also allows you to convert scanned documents into PDF Documents. Follow these steps to learn to scan documents on Android.

Step 1: Open Google Drive App

On your phone, please tap on the Drive App and open it. You can locate this app by scrolling through the available apps.

Drive comes pre-installed in most Android devices.

©History-Computer.com

Step 2: Tap ➕ Sign

When you open the Google Drive app, there’s a (+) sign at the bottom of your screen on the right side. Tap on the symbol to open.

Plus sign

©History-Computer.com

Step 3: Tap Scan 📷

After tapping on the (+) sign, a few icons will appear on your screen. Tap on the Scan 📷  sign and proceed.

Go to Scan.

©History-Computer.com

Step 4: Take a Photo of the Documents You Want to Scan

After opening the Scan Icon, your camera roll will open. Take a picture of the document you want to scan. Before capturing the document, ensure it’s on a flat surface with adequate lighting so can get every detail.

Also, ensure you hold your phone directly above the document. This is to ensure you don’t distort the scanning process. Once you get a clear view of the document, capture the desired page of the document.

Click the tick sign at the bottom of your screen to proceed.

©History-Computer.com

Step 5: Crop The Document

After tapping on the tick sign, you can edit your document before saving it. Crop to remove any unwanted corners or unnecessary details.

Modify your image using crop tool.

©History-Computer.com

Step 6: Create Your Title 

When you click the Save icon, you can add a title for your document. Write your title and decide where to save your document. Click on Save.

Rename your document before saving it.

©History-Computer.com

How To Scan Documents On Android: Takeaways

Gone are the days of needing a dedicated scanner to scan your documents. With your Android device, you can scan your documents quickly on the go. Simply follow the steps outlined above to scan your documents with your phone. With scanning, you don’t need to worry about tampering or losing documents. They will always be safe and easily accessible.

How To Scan Documents On Android In 6 Easy Steps FAQs (Frequently Asked Questions) 

What advantages do I get by scanning my documents?

Scanned documents have multiple advantages, including:

  • Data Security: Scanning your documents makes their access limited. If you lose any documents, you can easily recover and restore them.
  • Easy Accessibility: It’s easier to access scanned documents than comb paperwork. You don’t have to spend hours reviewing papers to locate one document. With only one click, you can access whatever Documents you need.
  • Safety from damage: Paper is vulnerable to physical damage, fire, dust, and moisture. Scanned documents helps you aoid these unpleasant situations. You can back up your data and recover it anytime you want it. 

 

 

Can I edit scanned documents?

Yes, you can edit scanned documents. To do this, you open your scanned documents in Word. Click file>open. Go to your PDF file location and click Open. A message will pop up to show your file is in editable form. 

To convert the documents into editable text, you sign up for a site known as Online OCR (Optical Character Recognition). The OCR transforms heavy tests into editable forms. Go ahead now and edit your documents appropriately. 

How will I know if a scanned document is acceptable? 

An acceptable document must be in the format of a PDF file and should not be password protected. The images should be of the highest resolution to ensure clarity. Every image, text, seal, or marking must be visible as seen on the original documents.

When scanning a document with multiple pages, include all the pages on both sides. You should never have a missing page or information. NVC will ask for a higher-quality image if your image clarity is unacceptable. 

 

 

What mistakes should you avoid when scanning documents using Android?

Although scanning Documents with your Android device is easy, you need more details to ensure your documents are clear. Some of the mistakes you should avoid are:

  1. Wrongly placing your documents: Always ensure you scan your document correctly. Place it on a flat surface and ensure you get every detail correct.
  2. Not having a backup: Another mistake is not backing up your scans. If you mistakenly delete the documents, you will never recover them. 
  3. Poor scan settings: Before scanning, ensure you set your device properly. Check the phone lighting and scan settings to ensure high-quality scans.

What exactly happens when you scan a document?

Scanning is simply making a digital copy of your physical documents. It involves converting physical documents into PDFs or other formats. After scanning, you can save digital copies to your Android phone or PC.

 

About the Author

More from History-Computer

  • shoreline Available here: https://www.shorelinerecordsmanagement.com/blog/document-scanning-or-document-storage-points-to-consider-shoreline
  • Gustavus Available here: https://gustavus.edu/gts/Google_Drive
  • Science Information System Available here: https://www.science.edu/sis/EnSciTech/Android_(operating_system)