Are you trying to send an image or document, and it is required to be a PDF? PDF files are universally accepted across all platforms, which makes them super simple to send anywhere. Whether it is a JPG, PNG, TIFF, or DOC file, you can “Print” these files into a PDF. When we say print, you don’t need a printer to complete this process. So the name is a bit of a misnomer.
In this case, printing a file into a PDF creates a document or image file in a new format while still retaining the original layout of the file. Of course, cause we all know the struggle of copying and pasting a full document into another program, the layout is screwed up. However, printing, or saving it as a PDF, has become such a standard across the board that this feature is included by default on most products.
In this article, you will learn how to print a PDF on Mac. After you are done, you can share and send files to your heart’s content, and no more formatting issues will stop you. On Mac products, you can print to PDF in any program that supports traditional printing.
Advantages Of Using PDFs
Digital documentation has become more important than ever over the last couple of years. You may be asking yourself why have PDFs been solidified as the king of file formats. We can come up with 5 main reasons why PDFs are the favorite file type for sharing and businesses.
Great for Sharing and Collaborating
PDFs are the perfect file type because they are relatively small. And if you need to compress them, you can find our article here to learn how to make PDFs smaller. Not only are PDFs smaller, but regardless of what device you are using, whether it be a desktop, laptop, or smartphone, it will look the same.
Collaboration is easy with PDFs, whether you edit internally or edit with another file type and then convert it into a PDF for sharing. Suppose you are doing a lot of collaboration with PDFs. We recommend looking at Adobe Acrobat to make the process more streamlined.
PDF files are compatible with all operating systems, even mobile ones. Even though Adobe created the PDF format, you do not need specific software from Adobe to open and create PDFs. Besides digital file sharing, PDFs are also perfect for physical printing.
Regardless of the way you created a PDF file, wherever you share this file with anyone you want. Whether you are using a method like the one, we are describing in this article or creating it directly through a program like Adobe Acrobat.
PDF files can be easily password protected so that people can read these files but cannot make edits to them without your permission. This makes sending contracts as PDFs an excellent idea so that the signees cannot tamper with the contract.
You can also set higher levels of security on PDFs, so if you want to protect a PDF file from even being read without a password, using an app like Adobe Acrobat allows you to do that easily.
When compared to a traditional word document and most other file types, PDFS are very customizable. They allow you to change the way your document looks without compromising the overall quality of the file.
For example, you can change the margins, font size, and page orientation of a PDF document without affecting the quality of the document.
Easy To Create
PDFs are easy to create and edit. Making them perfect for keeping track of things like surveys, tax documents, and even recipes. Additionally, since PDFs are easily opened on most devices, you’ll never have to worry about losing access to your important data.
How To Print a PDF on Mac
Before getting started, open up the file or even the web page that you want to save as a PDF. For our example screenshots, we will be using a web page from Safari.
1. Click File
No matter what app you are using, to start the printing process, typically click on File in the top toolbar menu. Unfortunately, we cannot think of any specific apps that use a different starting step than File, but we did not want to exclude the possibility.
Next, click on Print from the bottom of the drop down menu.
3. Make Any Adjustments As Needed
Now with the print window up, you can make any adjustments like you would normally do when printing physically. For example, you can change the page range and color style if you want to save it in black and white.
Any change that you make here will be reflected in the PDF you save.
4. Click The PDF Button
In the lower left-hand corner, click on the small drop down menu with a blue downwards-facing arrow to the right of it.
5. Select Save As PDF
From this menu, click on Save As PDF.
6. Choose Save Location and Save The File
In this window, you can choose the save location of your new PDF file. If this file is already saved as a file on your computer with a different file type, we recommend changing the name so you can easily identify the PDF version.
After you have the file name and location set, click Save in the bottom right corner of the window.
Check out the video below for more information about printing a PDF on a Mac.
The image featured at the top of this post is ©r.classen/Shutterstock.com.