It can be helpful to archive old emails instead of delete them if you have a busy inbox. By doing this, you’ll be able to access them and not cluttering up your main dashboard. Fortunately for its users, Gmail makes retrieving old emails simple, even if archived emails don’t have a folder, allowing you to archive them and recall them easily. Here’s how to find archived emails in Gmail.
What Are Archived Emails?
Simply put, archived messages are saved emails that aren’t in your main inbox. By archiving emails, you can safeguard the information in them without cluttering up your inbox. Then, when you need to review them, you can find them.
Why it May Be Necessary to Recover Archived Emails
Archiving emails that you don’t need right away but don’t want to discard permanently is effective email management. But permanently deleting such emails may not work if you need to return to them in the future. This is where archiving them comes in handy.
How to Find Archived Emails in Gmail
As you can see, archiving emails in Gmail can be extremely helpful, but what happens when you need to look back on it? Here’s how to find your archived emails.
Step 1: Log in to Google
First, you’ll log in to your Google account and scroll down on the left-hand side until you see ‘All Mail’ (you may need to click on ‘More’ to view this). Then you’ll click on that option.
Step 2: Search for the Email
The emails in all of your folders, the emails in your trash and the emails you’ve archived will all be displayed when you choose All mail. From here, you can search for archived messages.
You can now utilize the search bar to focus your search to find a particular email. If you want to conduct an advanced search, either type the recipient’s email address into the search field or click the bar to the right of the search bar.
Step 3: View or Retrieve the Email
Once you’ve found the email you want to view, you can simply click on it. If you want to bring it back to your inbox for any reason, you can then click on the ‘Move to inbox’ icon on your top menu bar. And that’s it, it’s that easy!
Here’s a helpful video that goes a bit more in-depth through the process of finding archived emails, made by Insider Tech on YouTube.
How to Find Archived Emails in Gmail Wrap Up
While Google doesn’t have a specific folder for archived emails, it does make it easy to look up any email that you haven’t deleted completely. If you ever need to find an archived email, simply use your search function!