How to Edit PDF on Windows

edit PDFs

How to Edit PDF on Windows

Portable document formats (PDFs) are opportune document types that have been of great help, especially with the increased dependency on electronic documents. They are widely used in resumes, e-books, manuals, and e-novels, among other documents.

Of all the reasons you may have for using documents in PDF format, the greatest is that it is universally compatible with all devices and operating systems. Besides, it’s easy to add or remove texts, images, links, or any other edits you may need to do on a PDF document. Read on for a detailed guide on how to edit PDFs on Windows

#1: Using Microsoft Word 

If you have Microsoft 2013 or a more recent version, you can use Microsoft Word to help edit the PDF. It is ideal for documents that are mainly texts. Nevertheless, you will have to first convert the PDF to a Word document so you can edit it in Microsoft Word. 

Here are the five steps to follow.

Step 1: Open Microsoft Word and Click on Files

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Opening Microsoft Word.

Step 2: Open the PDF You Wish to Edit 

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Locating the PDF file.

Step 3: When Prompted, Click OK

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Clicking OK on the prompt window.

As the document opens, you will get a prompt from Windows informing you that it will convert the file you are about to open into a format that Windows can display. Click OK to proceed. This process will not interfere with the original PDF document. 

Step 4: Wait for the Conversion to End

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Making edits in the converted document.

After clicking OK, Microsoft will take a few seconds to convert the file into a Word document. In this format, you can now make any edits to the document. 

Step 5: Save the document in the PDF format

i) Click on File and scroll down to Save As

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Finding Save As under File.

ii) Click on Browse to select the location of the saved file

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Selecting Browse.

iii) After selecting your location, scroll down to Save as type and select PDF 

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Choosing PDF under Save as type.

iv) Select Save, and this will save your document as a PDF

While Microsoft Word is a good option for editing PDFs, it has some shortcomings. For instance, you may lose some images when converting your PDF. Additionally, after converting it to a Word document, you may realize that you won’t have perfect page-to-page correspondence. 

Check out the video below to learn more about how to edit a PDF document using Microsoft Word.

#2: Using Microsoft Edge

Microsoft Edge is another Windows program that comes in handy when editing PDFs. It is ideal for use when you need to add text or drawings. Here is how you use it.

Step 1: Open with Microsoft Edge

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Opening the PDF file with Microsoft Edge.

Right-click on the PDF file, and select Open with, then Microsoft Edge. If Microsoft Edge is your default browser, double-click on the file, and it will automatically open.

Step 2: Select the Edits You Want to Make

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Selecting the edits you wish to make to your document.

On the PDF preview that opens, you’ll find editing options (at the top of the page) such as Add Text, Draw, Highlight, and Erase. Select the option that fits the edits you intend to make on the PDF document.

Step 3: Save Edited Document

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Finding the Save as icon at the top of the screen.

After you have finished editing, you can save the document using the floppy disk icon at the top right corner of the page. It will save the changes in the original document. If you intend to save the edited document separately, use the Save as option, which is displayed as the floppy disk icon with a pencil. 

#3: Using the PDF Editor Software

PDF editor software is a program you can download on your computer and use to edit PDFs. Some of this software is free, while programs are paid and have premium features. PDF editor software includes Wondershare PDFelement, Foxit PDF editor, PDF liner, and Smallpdf, among others. 

Here, we’ll look at how to use Wondershare PDFelement to edit your PDF document. Using this editor software, you can edit anything in the PDF, from text to images. Moreover, you don’t need to change the document to any other format in order to edit it.

Here are the steps that you follow.

Step 1: Install Wondershare PDFelement on Windows

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Downloading the free program from its official website.

Step 2: Open PDF with Wondershare PDFelement

Open the editor and upload the PDF document you wish to edit. To do this, you can right-click on the document that you wish to open, scroll to Open with, then select Wondershare PDFelement

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Opening the PDF file with the newly installed program.

Alternatively, you can open the Wondershare PDFelement program first, then click on the open files button to open the PDF document directly.

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Using Wondershare PDFelement to open the file directly.

Step 3: Select Edit All

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Locating Edit All in the ribbon at the top.

After opening, go to the edit ribbon and click on Edit All.

Step 4: Select Text to Edit

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Marking the text you want to edit.

Click on the part that you want to edit, and there will be a blue outline around it. You can then make the necessary changes. 

Step 5: Change the Page Order if You Want to

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Selecting pages to rearrange.

You can also edit images by clicking on the image you wish to edit. Right-click and drag the image to make the necessary changes. You will work under the page tab if you need to edit the pages, delete them, change their order, make a copy or replace them. 

Step 6: Select Highlight Fields

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Locating any interactive fields in the document.

Moreover, you can edit forms in Wondershare PDFelement under the form tab. The program will identify any interactive fields that you may need to fill. Select Highlight Fields to fill in the form.

Step 7: Save Document

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Savign the edited document.

When you’re done making your edits, click on Save in the top right corner, or click Ctrl+S.

#4: Download PDF Office from the Microsoft Store

The PDF Office is an editing tool available for Windows users. It is an ideal PDF editing feature, since it allows you to sign and save your PDF document. Moreover, you can write notes and set up bookmarks in the document. 

However, the PDF office from the Microsoft store is not free. You need to pay to use it. Thankfully, the features you get from the program are worth the amount you pay. 

#5: Use Online PDF Editors

Online PDF editors are the perfect choice when you do not need or want to download a PDF editing tool. You might be editing only a single PDF file for a long time, or working on a computer as a guest.

These online editors include DocFly, Sejda, Canva PDF editor, and Jotform PDF editor. Below, we’ll look at the Sejda online PDF editor. 

Step 1: Upload PDF file to Sejda.

Upload your PDF document by clicking on the Upload PDF file option.

Step 2: Choose Editing Option

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Select one of the editing options.

To the opened PDF file, you can add text, links, images, and shapes. Additionally, you can sign and annotate the document.

Step 3: Apply Changes

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Clicking on Apply changes to save the edits.

After making your edits, click on Apply changes at the bottom of the page to save.

Step 4: Download File

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Downloading the edited PDF.

You can then download your document to save it on your computer. There are also options to share, print, merge, split, or crop. Use this method of editing when your PDF document doesn’t contain sensitive information.

#6: Editing PDF Using Google Docs

You can use Google Docs on your Windows PC to edit a PDF document. Much like Microsoft Word, Google Docs converts the PDF file into a .doc file. You can then download the file as a PDF and convert it into its original form. Here is how you edit PDFs in Google Docs.

Step 1: Open File in Google Docs

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Finding the Open file option in Google Docs.

Open Google Docs in your web browser and click on Open file in the top right corner of your document list.

Step 2: This opens an open file Window

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Uploading the file to Google Docs.

Click on Upload to select a document from your computer.

Step 3: Click on Browse

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Browsing for the document.

Under upload, click on Browse. You will be prompted to choose the file you want to edit.

Step 4: Open with Google Docs

Once the file has been uploaded, you get a preview. Click on Open with Google Docs to make the file editable. 

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Selecting Open with Google Docs.

Step 5: Edit the PDF

Google Docs will open a new tab with the PDF document now in an editable form. You can add or remove images, texts, charts, and any other changes you prefer on this tab. 

Step 6: Download File as PDF

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Choosing PDF Document under Download.

After making the changes, save your file. To save it as a PDF, go to the Docs menu bar and select Download, then PDF document (.pdf)

Step 7: Select the Folder for the Edited Document

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Choosing a location for the edited PDF.

Choose the folder you want to save the file in, then click Save. Although Google Docs is an ideal tool for editing PDFs, it isn’t perfect for documents that need special editing. If you have such documents, consider using other methods of editing PDFs. 


Editing a PDF file is as easy as creating one. You can use any of the methods mentioned above to edit the file based on your specific editing needs. You can also choose to pay for premium PDF editing options like Adobe to get better PDF editing features. 

Frequently Asked Questions

Which is the best method to use to edit PDF files?

The best method for editing PDF files is by downloading PDF editor software like Wondershare PDFelement. This program is available offline and has many edit options since you can edit images. It’s also free.

On the other hand, if you are editing a PDF only once, use an online PDF editor like Sejda instead of downloading a program and using it only once.

Do I keep the original copy after editing a PDF document?

You can keep the original copy after editing a PDF document. You will need to choose another name for the edited PDF document so that it does not replace the original if saved under the same name.

How can you erase lines in a PDF?

To erase lines in a PDF, open the PDF in an editable mode, click on the line you want to delete, and press Delete. If there are several lines that you want to delete, click the first line, then select the other lines while holding the Ctrl key. After selecting all the lines, press Delete.

What do annotations in PDF mean?

Annotations in PDF allow users to add comments when editing PDF documents.

How do you remove a signature in PDF?

To remove a signature in PDF, you right-click on the signature and then choose Clear signature. However, this only applies if you are the person who signed. If this is not your signature, you will have to ask the signer to remove the signature.

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