There are many ways to organize your Gmail, but one of the easiest ways to do so is to create rules in Gmail. In order to customize how emails are categorized, automatically archive or delete messages, or even mark important messages, you can apply filters (aka create rules) for your Gmail account. Here’s how.
Step 1: Log In to Gmail
First, you’ll need to be logged in to your Gmail account in order to create rules for your inbox.
Step 2: Use the Search Function Dropdown
Next, the first step to creating a rule is to go to your search feature and click the drop-down arrow. From there, you’ll be able to create your first rule.
Step 3: Select the Criteria
Next, you’ll want to select and create the criteria that you want to create rules around. The criteria are as follows:
• From: Specific senders (who send messages to you).
• To: If you’re the recipient or want to filter messages for other recipients.
• Subject: Include subject text (i.e. words that will be in the subject line).
• Has the words: Any specific words found in the body of the email.
• Doesn’t have: The message doesn’t have specific words that are not found in the body.
• Size: The message is greater than or less than a certain number of MB or KB.
• Date within: Filter messages based on when they were sent, either by day, week, year, etc.
• Search: Limit the filter to specific folders or labels.
• Has attachment: Apply to messages that contain attached files.
You’ll want to fill out these criteria based on what you want and then move on to step four.
Step 4: Check Boxes
Next, you’ll need to decide on a few other criteria, including checking boxes if you want to mark messages as read, star the message, apply labels, sort them into folders, and more. You don’t have to check these boxes if you don’t want to.
Step 5: Create the New Rule
Once you’ve done all of that, you can now create your new rule! It’s as simple as that.
How to Create Rules Via an Email
You can also create rules in an email. You’ll want to select the check box next to the message and create the filters in a similar way.
Here is a step-by-step video for further reference:
Creating rules in Gmail helps you handle your incoming emails more effectively. Following this process and creating rules can completely automate the mail sorting process. Without these guidelines, your mailbox could become too much to handle. Everyone wants a more tidy inbox.
The image featured at the top of this post is ©Ascannio/Shutterstock.com.