Gmail allows users to create email lists to categorize contacts based on the groups they fit in. Sending messages to a specific group of people is faster since you don’t have to input everyone’s email address manually.
Check out how you can create a group on Gmail to make your mass mailing easier and faster with these simple steps!
Method #1: Using the Gmail App on Android
Below are the key steps to follow when creating a group in Gmail from an Android device.
Step 1: Find the Gmail application on your mobile phone
Navigate to your phone applications and click on Gmail. If you don’t have it installed on your phone, download it from Google Play Store.
Step 2: Find the Contacts option
Once it’s open, tap on the hamburger menu (three lines) at the top left corner and select Contacts.
Step 3: Create your label
A contact page will open up. Click on the hamburger menu (three lines) on the left side and select Create label.
Step 4: Re-name your label
A pop-up menu will appear where you’re to type the label name. Enter your preferred name and select okay.
Step 5: Add contacts to your label
Your new label won’t have any contacts. Tap Add a Contact to see your saved contacts and upload contacts in the label. Select your preferred contacts and add tap on the Add option (It appears as a tick).
Removing Contacts from a Gmail Group
Removing contacts from your mailing list is hassle-free. Here are the steps to follow.
Step 1: Click on the Contacts app on your phone
Navigate through your phone applications and click on the Google Contact app.
Step 2: View the contacts saved on your label
Go to the hamburger menu (three lines) at the top left corner and click on the label you created (in our example, we set it to “Office Colleagues”). You will see a list of all the contacts you have saved on the label.
Step 3: Remove contacts from the label
Select the contact you wish to remove by long-pressing it until you see a blue checkmark adjacent to it. Tap on the hamburger menu at the top right corner and select Remove from the label.
The saved contacts in the label will be automatically removed.
Method #2: Using the Gmail App on iPhone
You can create a group on Gmail using your iPhone. However, you should know that the Gmail app on iPhone can’t create a Contact Group. This means you’ll need to create a new contact with different email addresses instead of a contact group.
Below are the steps you should follow.
Step 1: Add contacts
Navigate to the Contacts application on your phone and click on the (+) icon in the top right corner.
Step 2: Change the contact name
Don’t include the first and last names; enter your Group Name in the Company field. For example, you can write “Group 1.”
Step 3: Add emails to the Notes section
On the same page, go to the Notes section and enter the email address you want to send to the group email. The email addresses should have a specific pattern (<email address 1> <email address 2>).
After typing the emails, tap and hold anywhere within the email address, Select All of them, and tap on Copy.
Note: The reason for typing the emails into the notes section and then pasting them into the email section is that it doesn’t support special characters <>, which are required when entering different email addresses.
Step 4: Paste the emails in notes to the Add Email field
Next, go to the Add Email field on the same page, long-press the field, and tap on the Paste option. All the emails in your notes section will move to the email field of your contact.
Step 5: Compose email
After creating a new contact with different email addresses, you can easily send all of them an email. Go to your Contacts app and find your saved group, which we named Group 1. Tap on the Mail icon, and you’ll be redirected to the Gmail App.
Step 6: Send email
The To section will be automatically filled with the emails of everyone in your contact group. Enter a catchy subject line and a message and click Send (appears as an arrow icon).
Method #3: Using Gmail Contacts from Your Web Browser
You can use the web browser to create a contact group in Gmail and send multiple emails.
Here are the steps to follow.
Step 1: Log into your Gmail account from a web browser
Sign in to your Gmail account from your web browser by entering your email/phone number and a password.
Step 2: Select the Contacts option
Tap on the waffle icon on the right-hand corner of your screen, scroll down, and select Contacts.
Step 3: Choose the contacts you want to add to your label
You should see a page with a list of contacts you have saved on your Gmail contact list. Select the contacts you want to add to a group by clicking on the check box adjacent to the contacts, followed by tapping on the Manage label option. Then, tap on Create label.
Step 4: Edit your label
You will see a pop-up prompting you to enter a new name. Input your preferred name and save.
Create a Group Email on Gmail
After you create a Gmail group using Gmail contacts, as discussed above, you can create a group email and send it to all your contacts. Here’s how to do it.
Method #1: Sending an Email to your Newly Created Group
Once you create an email group, sending emails to your contacts should be easy.
Step 1: Log in to your Gmail account
Log in to your email account and click the Compose option on the left side of your Gmail window.
A new window will appear where you’re to enter the recipient’s details. Under the To field in the new window tab, type a few letters of your group name and select the pop-up suggestion that appears.
Step 2: Enter your email subject and a catchy message
Create a subject line and email body, then click Send.
Free Google accounts allow users to send up to 500 emails daily. You’ll receive a notification error regarding your overage when you reach your daily limit within 24 hours.
Method #2: Sending Group Email in Gmail Without Showing Recipients
When sending a message to different people in your contact list but want to keep the recipient’s names hidden, use the blind carbon copy (Bcc) method. This way, recipients won’t know whether anyone else received the message. Check out the steps to follow when creating such emails.
Step 1: Compose a new message
Log into your Gmail account, and click the Compose option. A pop-up window will appear where you’re to add your recipients, subject, and message.
Under the To field, put at least one email address. You can either type Undisclosed Recipient followed by your email address in brackets or leave it blank.
Step 2: Add your recipients and send the message
You’ll see the Cc and Bcc options on the right side of the message bar. When you click on Cc, the Bcc field will automatically pop up as well.
Alternatively, you can use shortcuts to put this field. When using a windows PC, click on Ctrl + Shift + B. On a Mac, press Command + Shift + B.
When the Bcc option appears, add recipients on your label, and press the send button.
Learn how to create email groups in Gmail with this helpful tutorial video. Simplify your outreach and collaboration by efficiently organizing your contacts into groups. Check out the video to discover step-by-step instructions on setting up email groups in Gmail.
Method #4: Using Google Groups from Your Web Browser
The second method to create a group in Gmail is using the Google groups option. Here are the steps to follow when using this method.
Step 1: Log into your Gmail account
Log into your Gmail account by entering your email and password.
Step 2: Find the More from Google option
Select the waffle icon (9 dots) on the right-hand corner of your screen and choose the More from Google option.
Step 3: Select Google Groups from the list of products indicated
You’ll be redirected to a page with different Google products. Proceed and click on the Google Groups option.
Step 4: Create your Gmail group
You will see Create Group on the left-hand corner of your page. When you click on it, a pop-up window will appear. Write information about the group, such as group name, email, and a short group description.
Click Next to move to the next page.
Step 5: Customize your Privacy Settings option
You will see the Privacy Settings pop-up window. The first option on the pop-up will be who can search for group. From this option, you can either select whether group members or anyone on the web can search for the group.
The second option will be who can join for group. From this option, you can either select Only invited users, Anyone can ask, or Anyone can join.
The last three options of the privacy settings are who can view conversations, who can post, and who can view members. Under these three settings options, you need to choose between group members, group managers, or group owners. When you’re done, click Next at the bottom of the pop-up window.
Step 6: Add members to your group
There are two ways to add members to your newly created group. In the first step, you’ll need to add the email addresses of the Group members and Group managers, then include a welcome message and click on create group.
In the second method, you’ll add members to the group, include an invitation message, and click on create group. The members who accept your invitation will become part of the group.
Step 7: Enter the captcha and create your group
You’ll be prompted to enter a captcha to show you’re not a robot. Do this and click enter.
Step 8: Start a conversation in your group
Sending an email to your newly created group is a straightforward process. Click on the new conversation option on your newly created Gmail group homepage. You will see a pop-up requiring you to input the email subject and a massage.
Once you add the information, click on Post message. Every member of your group will receive this invitation.
Sending multiple emails one at a time can take time and effort. Furthermore, you’re limited to 500 emails daily when using a free Gmail account. Creating a group on Gmail is straightforward on mobile devices and the web.
However, you should know that the Gmail app on iPhone can’t create a contact group. This means you’ll need to create a new contact with different email addresses instead of a contact group, which is the case with Android devices.
Creating Gmail groups and sending messages can be done on the web through Google contacts or the Google groups option. Regardless of the option you prefer, sending emails to groups of users on Gmail is a great way to save on money you would have to pay autoresponders.
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