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How to Create a Group on Gmail with Photos

How to Create Rules in Gmail

How to Create a Group on Gmail with Photos

Gmail allows users to create email lists to categorize contacts based on the groups they fit in. Sending messages to a specific group of people is faster since you don’t have to input everyone’s email address manually.

Check out how you can create a group on Gmail to make your mass mailing easier and faster with these simple steps!

Method #1: Using the Gmail App on Android 

Below are the key steps to follow when creating a group in Gmail from an Android device.

Step 1: Find the Gmail application on your mobile phone

Navigate to your phone applications and click on Gmail. If you don’t have it installed on your phone, download it from Google Play Store.

group email gmail
First, locate and open the Gmail app on your Android.

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Step 2: Find the Contacts option

Once it’s open, tap on the hamburger menu (three lines) at the top left corner and select Contacts.

group email gmail
Click on the hamburger menu and select Contacts.

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Step 3: Create your label

A contact page will open up. Click on the hamburger menu (three lines) on the left side and select Create label.

group email gmail
Click Create label from the hamburger menu.

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Step 4: Re-name your label

A pop-up menu will appear where you’re to type the label name. Enter your preferred name and select okay.

group email gmail
Set the label name.

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Step 5: Add contacts to your label

Your new label won’t have any contacts. Tap Add a Contact to see your saved contacts and upload contacts in the label. Select your preferred contacts and add tap on the Add option (It appears as a tick).

group email gmail
To add contacts, click Add a Contact, and for each person, select Add.

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Removing Contacts from a Gmail Group 

Removing contacts from your mailing list is hassle-free. Here are the steps to follow.

Step 1: Click on the Contacts app on your phone

Navigate through your phone applications and click on the Google Contact app.

group email gmail
Click on the Google Contacts app on your phone.

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Step 2: View the contacts saved on your label

Go to the hamburger menu (three lines) at the top left corner and click on the label you created (in our example, we set it to “Office Colleagues”). You will see a list of all the contacts you have saved on the label.

group email gmail
Find and click on the label you created.

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Step 3: Remove contacts from the label

Select the contact you wish to remove by long-pressing it until you see a blue checkmark adjacent to it. Tap on the hamburger menu at the top right corner and select Remove from the label.

The saved contacts in the label will be automatically removed.

group email gmail
Long-press the contact you want to delete, then click Remove from label from the pop-up menu.

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Method #2: Using the Gmail App on iPhone

You can create a group on Gmail using your iPhone. However, you should know that the Gmail app on iPhone can’t create a Contact Group. This means you’ll need to create a new contact with different email addresses instead of a contact group.

Below are the steps you should follow.

Step 1: Add contacts

Navigate to the Contacts application on your phone and click on the (+) icon in the top right corner.

group email gmail
Go to your iPhone’s Contacts app and click the + icon in the top right-hand corner to create a new contact.

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Step 2: Change the contact name

Don’t include the first and last names; enter your Group Name in the Company field. For example, you can write “Group 1.”

group email gmail
Change the contact’s name to the group’s name in the Company field.

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Step 3: Add emails to the Notes section

On the same page, go to the Notes section and enter the email address you want to send to the group email. The email addresses should have a specific pattern (<email address 1> <email address 2>).

After typing the emails, tap and hold anywhere within the email address, Select All of them, and tap on Copy.

Note: The reason for typing the emails into the notes section and then pasting them into the email section is that it doesn’t support special characters <>, which are required when entering different email addresses.

group email gmail
Add the emails you want added to your group in the Notes section of the contact. Include a < and > at the beginning and end of each email, respectively. Highlight them all, and copy it.

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Step 4: Paste the emails in notes to the Add Email field

Next, go to the Add Email field on the same page, long-press the field, and tap on the Paste option. All the emails in your notes section will move to the email field of your contact.

group email gmail
Click on Add email and paste the emails you copied in the last step.

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Step 5: Compose email

After creating a new contact with different email addresses, you can easily send all of them an email. Go to your Contacts app and find your saved group, which we named Group 1. Tap on the Mail icon, and you’ll be redirected to the Gmail App.

group email gmail
Tap on the Mail icon or Send Message, and compose your email.

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Step 6: Send email

The To section will be automatically filled with the emails of everyone in your contact group. Enter a catchy subject line and a message and click Send (appears as an arrow icon)

group email gmail
Finally, send the email. You’re all set!

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Method #3: Using Gmail Contacts from Your Web Browser

You can use the web browser to create a contact group in Gmail and send multiple emails.

Here are the steps to follow.

Step 1: Log into your Gmail account from a web browser

Sign in to your Gmail account from your web browser by entering your email/phone number and a password.

group email gmail
Sign into your Gmail account.

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Step 2: Select the Contacts option

Tap on the waffle icon on the right-hand corner of your screen, scroll down, and select Contacts

group email gmail
Select Contacts.

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Step 3: Choose the contacts you want to add to your label

You should see a page with a list of contacts you have saved on your Gmail contact list. Select the contacts you want to add to a group by clicking on the check box adjacent to the contacts, followed by tapping on the Manage label option. Then, tap on Create label

group email gmail
Select the contacts you want to add.

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Step 4: Edit your label

You will see a pop-up prompting you to enter a new name. Input your preferred name and save.

group email gmail
Edit your label and save it.

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Create a Group Email on Gmail

After you create a Gmail group using Gmail contacts, as discussed above, you can create a group email and send it to all your contacts. Here’s how to do it.

Method #1: Sending an Email to your Newly Created Group

Once you create an email group, sending emails to your contacts should be easy. 

Step 1: Log in to your Gmail account

Log in to your email account and click the Compose option on the left side of your Gmail window.

A new window will appear where you’re to enter the recipient’s details. Under the To field in the new window tab, type a few letters of your group name and select the pop-up suggestion that appears.

group email gmail
Log into Gmail and enter your Group’s name in the To field of a new message.

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Step 2: Enter your email subject and a catchy message  

Create a subject line and email body, then click Send.

Free Google accounts allow users to send up to 500 emails daily. You’ll receive a notification error regarding your overage when you reach your daily limit within 24 hours.

group email gmail
Compose your message and hit send.

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Method #2: Sending Group Email in Gmail Without Showing Recipients

When sending a message to different people in your contact list but want to keep the recipient’s names hidden, use the blind carbon copy (Bcc) method. This way, recipients won’t know whether anyone else received the message. Check out the steps to follow when creating such emails.

Step 1: Compose a new message

Log into your Gmail account, and click the Compose option. A pop-up window will appear where you’re to add your recipients, subject, and message.

Under the To field, put at least one email address. You can either type Undisclosed Recipient followed by your email address in brackets or leave it blank.

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Compose your message.

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Step 2: Add your recipients and send the message

You’ll see the Cc and Bcc options on the right side of the message bar. When you click on Cc, the Bcc field will automatically pop up as well.

Alternatively, you can use shortcuts to put this field. When using a windows PC, click on Ctrl + Shift + B. On a Mac, press Command + Shift + B.

When the Bcc option appears, add recipients on your label, and press the send button.

group email gmail
When you click on Cc, Bcc will also appear.

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Learn how to create email groups in Gmail with this helpful tutorial video. Simplify your outreach and collaboration by efficiently organizing your contacts into groups. Check out the video to discover step-by-step instructions on setting up email groups in Gmail.

Method #4: Using Google Groups from Your Web Browser

The second method to create a group in Gmail is using the Google groups option. Here are the steps to follow when using this method.

Step 1: Log into your Gmail account

Log into your Gmail account by entering your email and password.

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Log into Gmail.

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Step 2: Find the More from Google option

Select the waffle icon (9 dots) on the right-hand corner of your screen and choose the More from Google option.

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Select the More from Google option.

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Step 3: Select Google Groups from the list of products indicated

You’ll be redirected to a page with different Google products. Proceed and click on the Google Groups option.

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Select Google Groups from the options.

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Step 4: Create your Gmail group

You will see Create Group on the left-hand corner of your page. When you click on it, a pop-up window will appear. Write information about the group, such as group name, email, and a short group description.

Click Next to move to the next page.

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Create your group by filling in the fields and hitting Next.

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Step 5: Customize your Privacy Settings option

You will see the Privacy Settings pop-up window. The first option on the pop-up will be who can search for group. From this option, you can either select whether group members or anyone on the web can search for the group. 

The second option will be who can join for group. From this option, you can either select Only invited users, Anyone can ask, or Anyone can join.

The last three options of the privacy settings are who can view conversations, who can post, and who can view members. Under these three settings options, you need to choose between group members, group managers, or group owners. When you’re done, click Next at the bottom of the pop-up window.

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Select your Privacy Settings.

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Step 6: Add members to your group

There are two ways to add members to your newly created group. In the first step, you’ll need to add the email addresses of the Group members and Group managers, then include a welcome message and click on create group.  

In the second method, you’ll add members to the group, include an invitation message, and click on create group. The members who accept your invitation will become part of the group.

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Add members to your group by adding them emails and clicking Create group.

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Step 7: Enter the captcha and create your group

You’ll be prompted to enter a captcha to show you’re not a robot. Do this and click enter.

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Complete the captcha.

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Step 8: Start a conversation in your group

Sending an email to your newly created group is a straightforward process. Click on the new conversation option on your newly created Gmail group homepage. You will see a pop-up requiring you to input the email subject and a massage. 

Once you add the information, click on Post message. Every member of your group will receive this invitation. 

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Write your message and click Post message to send it to your group members.

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Wrapping Up

Sending multiple emails one at a time can take time and effort. Furthermore, you’re limited to 500 emails daily when using a free Gmail account. Creating a group on Gmail is straightforward on mobile devices and the web.

However, you should know that the Gmail app on iPhone can’t create a contact group. This means you’ll need to create a new contact with different email addresses instead of a contact group, which is the case with Android devices.  

Creating Gmail groups and sending messages can be done on the web through Google contacts or the Google groups option. Regardless of the option you prefer, sending emails to groups of users on Gmail is a great way to save on money you would have to pay autoresponders.

Up Next:

Frequently Asked Questions

What steps should I follow when creating an email group in Gmail on a mobile device?

You need to sign up for a Google account if you don’t already have one. Go to the Google App, click the Menu option, and select Contacts. Create a Group label, and add the contact to the label. Create a new message, input the label name, subject, and message, and send the email.

Can you send group emails without showing recipients?

You can send messages to group members and hide information from other recipients. You must keep the recipient option blank and enter the contacts you saved on the label under the blind carbon copy (Bcc) option.

Is it possible to edit a group name after creating it?

Editing a group name on Gmail is easy. You need to navigate to the top corner of your Gmail page and select the group you want to edit on the left side of the page. Click on the group you want to edit on the side, click More, rename the group, and press OK.

What’s the maximum number of people you can have on a Gmail group?

The number of people who can join a Google group is unlimited. This means that you can invite or directly add as many people as you like in your group.

What’s the limit on the number of emails in a Gmail group?

Gmail accounts can only send 500 emails in one day. If you try to send more than the set limit, you’ll receive an email notifying you about your overage.

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