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How To Change Signature in Gmail, With Photos

How To Change Signature in Gmail, With Photos

If sending and receiving emails is a part of your everyday routine, you might wonder how to change or add a signature to your Gmail. Email signatures appear at the bottom of an email and include your professional contact details or the company’s logo. While you can add text as your email signature, you can also opt for an image. 

Add your email signature automatically added at the end of your Gmail messages like a footer. Typically, you can set a signature of up to 10,000 characters

In fact, Gmail also allows you to set different signatures depending on the nature of the emails. For example, you can set a different signature for new recipients and another for your existing clients. So, whether you want to add your favorite quote or your company’s logo as your email signature, you must follow some steps to do it flawlessly. 

The good thing is that you can not only create and add a signature in Gmail but also change it whenever you want. This guide will tell you how to do all these things correctly. So let’s get started!

How To Create an Email Signature in Gmail 

Let’s start with creating an email signature in Gmail. For that, you would need to power on your Windows or Mac PC and then follow the below steps:

Step 1: Open Gmail on Your PC

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Open Gmail.

First, open the browser on your PC and type “mail.gmail.com” in the address bar to open Gmail.

Step 2: Open Settings

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Open Settings.

Now, find the Settings gear icon on your screen, typically present in the top-right-hand corner of Google Chrome. Click on it and select “See all Settings” from the menu.

Step 3: Find Signature in the General Tab

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On the next screen, search for the “General” tab. Click on it and scroll down to find the “Signature” option. 

Step 4: Create a Signature

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Create a Signature

The next step is to click on “+ Create New.” A popup will appear, asking you to enter the name of your new signature. You can opt for basic HTML formatting for your signature, i.e., italics or bold. Once you write it, click on create. 

Step 5: Adjust the Settings

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Adjust the Settings

Now, you will have to choose when you want your signature to appear in the emails. Navigate to “Signature Default” and select your desired option from the drop-down menus present below “FOR NEW EMAILS USE” and “ON REPLY/FORWARD USE.” Next, select “No Signature” or “My Signature.”

Step 6: Save Changes

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How to change signature in gmail image 5

Once you are happy with the changes, scroll down to the bottom and click on “Save Changes.” And that’s it; your signature is automatically added to the end of your emails in Gmail. 

Check out this video tutorial that will walk you through the steps:

How To Add a Signature in the Gmail App

You can also add an email signature through the Gmail app on your phone. It is comparatively easier and more convenient than doing it from the browser. Here is how to add a signature in the Gmail app:

Step 1: Open the Settings Menu in the App

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Open the Gmail app on your iPhone or Android phone and tap on the “Menu.” It is represented by three lines on the top left corner of the screen. Scroll down and tap on “Settings.”

Step 2: Find Mobile Signature

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On the next screen, scroll down to find the “Mobile Signature” option. Tap on it. 

Step 3: Type in Your Signature

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Type in your signature.

Provide your signature in the popup box and tap on “OK.” Lastly, check how your mobile signature looks at the end of your emails. If it is too long, trim it a little.

How To Change a Signature in Gmail

Now comes the best part: changing a signature in Gmail. If you are not satisfied with how your email signature looks, you can change it anytime. Here is how to do that easily:

Step 1: Click on Settings in Gmail

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Click on Settings in Gmail

Open the Gmail app or the browser and log in to your Gmail account. Then, click on the “Settings” icon present in the top right corner of the screen.

Step 2: Select “See All Settings”

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Select see all settings.

From the drop-down menu, click on “Select all settings.”

Step 3: Find the “Signature” Section

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Find the signature section.

On the next screen, scroll down till you find the “Signature” section, mentioned as “Signature Default.” Click on it and make the changes in your signature.

Step 4: Save Changes

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Finally, click on the ”Save Changes” option present at the bottom of the page. And that’s it; your email signature is now updated!

How To Add an Image To an Email Signature

Adding images, such as a picture or logo, to your email signatures gives a personalized touch to your emails. Here is how you can add an image to your email signature:

Step 1: Find the “Insert Image” Option

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Open the email text box and find the “Insert Image” option present at the bottom. Click on it. 

Step 2: Select the Image

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Select the image.

On the next screen, click on “Upload” and then “Select a file from your device.” After that, find the image on your computer if you already have it saved. You can also add the URL of the image by selecting “Web Address (URL)” or link it to your Google Drive from the “My Drive” tab. 

Step 3: Save Changes

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Once you’re satisfied, click “Save Changes” present at the bottom of the screen, and you’re done! Every time you write an email, the image signature will automatically appear at the end. 

How To Add an HTML Signature To Gmail

Gmail doesn’t offer any built-in feature to create or add an HTML signature in emails. But if you’re still willing to use an HTML signature, you can do it in a few steps. Here is a step-by-step guide to help you easily add an HTML signature to Gmail:

Step 1: Change the Signature Code in an HTML File

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Change the signature code in an HTML File.

First, open Notepad on Windows or Apple TextEdit on Mac and change the signature code to an HTML file.

Step 2: Open the HTML File in Browser

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Now, open the browser (preferably Chrome) on your computer. Then, click on File and then Open File. Choose the HTML file of your signature and open it.

Step 2: Copy the Signature

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Copy the signature.

As the signature displays on the next screen, select the whole from your mouse, right-click on it, and select “Copy.” You can also press Ctrl-C on your Windows PC and Cmd-C on your Mac to copy the signature.

Step 3: Add the Signature To Gmail

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Add the signature to Gmail.

The next step is to add the signature to Gmail. For that, go to “Settings” and click on “Signature.” Now, right-click and select “Paste” to paste your copied signature. Alternatively, press Ctrl-V on your Windows PC and Cmd-V on your Mac. 

Step 4: Save Changes

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Finally, click “Save Change” once you’re happy with how your signature looks at the end of the email. That’s it!

Note: This method may not work if you’re using the Gmail app to add an HTML signature. The Gmail app on your mobile can only add text via the Mobile Signature feature.

Summary

Email signatures serve as your identity to the recipients. It appears at the end of the email and can be your personal information or the company’s branding. You can add text, an image, or an HTML file as your signature. Hopefully, this guide helped you easily create, add, and change an email signature in Gmail.

Up Next

Frequently Asked Questions

How do I add a picture to my signature in Gmail app?

You can add a picture as your email signature in Gmail by clicking the “Insert Image” option present at the bottom of the text box. Then, select “Upload,” “Select a file from your device,” and choose the image from your computer or add a web URL. Once satisfied, click “Save Changes” to complete the process.

Why can't I add an image to my Gmail signature?

You may not be able to add an image as your Gmail signature if you haven’t allowed all cookies for Gmail. You can also try uploading the image from Chrome Incognito Mode or changing Google Drive’s image-sharing permissions.

Why is the text in my signature not displaying correctly?

If your signature’s format seems incorrect, you should try removing the format settings completely. Here is how:

  1. Open Gmail and log in.
  2. Click “Settings” and “See all settings.”
  3. Select your signature from the “Signature” section.
  4. Finally, click on “Remove formatting.”

If you’ve used a signature image, it can also be too large to cause the display issue. To solve it, choose the image from the recommended sizes.

Why is the text in my signature appearing as plain text?

If you cannot format the text in your signature and see Plain Text, turn off the “Plain Text” mode and edit your signature again. Follow these steps:

  1. Open Gmail and log in.
  2. Select “Compose.”
  3. Find “More options” in the bottom right corner of the screen. Click on it.
  4. Now, uncheck the “Plain Text” mode.

How do I add an image to my Gmail signature without a URL?

You can add an image signature to Gmail by clicking on “Settings” in the inbox. Then, go to “General” and then “Signature.” Now, enter the text of your signature and then click on the “Insert Image” option to add an image without a URL.

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