Gmail vs Outlook: Full Comparison

Gmail VS Outlook

Gmail vs Outlook: Full Comparison

Key Points

  • E-mailing is one of the most widely used tool for internal and external communication, and an important one at that.
  • Gmail has been operating since 2004 and added features for business use to attract even more people, currently there are 1.5 billion Gmail users including personal and business accounts.
  • Outlook, previously known as Hotmail launched in 1996, was acquired by Microsoft and later relaunched as outlook in 2012 is mostly used by organizations to maintain internal and external communication.
Gmail vs Outlook

Gmail and Outlook are the email industry’s two heavyweights. Gmail has 1.5 billion users worldwide, while Outlook has 400 million.

Many people are content to use their current email service or the one that came pre-installed on their computer when choosing an email service. It’s well worth your time to reconsider your email service. Gmail and Outlook are two primary email services, and the key differences that distinguish them as the primary email option are worth noting. 

Gmail vs. Outlook: Side-by-Side Comparison

Gmail Outlook 
What it is:Gmail is a free Web-based email serviceOutlook is the one of the most popular email client for sending and receiving emails.
Primary Use:Sends and receives messages, including features such as virus protection, email reminders, spam filtering, and more.Sends and receives email, manages your calendar, stores your contacts’ names and phone numbers, and keeps track of your tasks.
Owned by :Google Inc. Microsoft Corporation.
Initial Release :Google was launched on April 1, 2004The Outlook was launched on July 31, 2012
Influential Developers :Paul BuchheitSabeer Bhatia and Jack Smith
File-Sharing Limit:Gmail allows you to send a file of  25 MB in size.Outlook allows you to send files up to 10 MB in size, which is relatively small.                                    
Folders Vs. Labels:Gmail assigns a label to emails.Outlook groups messages with similar content into traditional email folders.
Composing Email:When composing a new message in Gmail, the user’s features remain visible.Features are hidden as a large window appears for a new message in Outlook.

Gmail vs. Outlook: Five Must-Know Facts

  • Sabeer Bhatia and Jack Smith founded Outlook on July 31, 2012, and Paul Buchheit founded Gmail on April 1, 2004.
  • Outlook has two encryption options: S/MIME and SSL/TLS. Gmail, on the other hand, supports both SSL and TLS encryption.
  • Outlook won’t remind you about a task you didn’t complete or an appointment you forgot to schedule, but it will stop you from sending an email without an attachment. On the other hand, Gmail reminds you if you send an email without a subject.
  • The Clean Up button in Outlook can be used to delete many unnecessary messages, leaving only those that are unread or contain unique information.
  • Outlook uses Rules to sort them into folders and categories as emails are delivered. Filters are used in Gmail. Filters are also available in Outlook, but they are used to sort the inbox or a folder.

History of Outlook 

On July 31, 2012, a beta version of Outlook.com was made available to the general public for the first time. Customers who had previously used Hotmail could upgrade to the preview version of Outlook.com and then downgrade.

On February 18, 2013, Outlook.com passed the preview stage. According to Microsoft, the upgrade was launched on April 3, 2013, and users were given the option of keeping their existing Hotmail accounts while also receiving a @outlook.com email address. Outlook.com had 400 million active users as of May 2013. Outlook.com still had 400 million active users in May 2014. 

Gmail: A Better Interface

Gmail is only available as webmail in your browser, but it can also be accessed on your desktop via third-party apps such as Shift. Gmail also has mobile apps for both iOS and Android. Gmail’s primary methods for organizing emails in your inbox are filters and labels. The search bar, compose email button, and labeled emails are all easily visible within the interface.

The top bar of Outlook, known as the ‘Ribbon,’ is jam-packed with all of the different options available. Then there are Ribbons for each of Outlook’s other views, including Mail, Calendar, Contacts, Tasks, and Notes. In addition, Outlook can be accessed via a browser, a desktop application, or mobile apps for iOS and Android. While Gmail’s inbox interface is more streamlined, it lacks some of the features found in Outlook. Thus Gmail provides a more straightforward and clean interface.

Gmail is Outlook’s Main Rival

Gmail is a free web-based email service developed by Google. Google launched Gmail on April 1, 2004. Gmail is available in approximately 72 languages around the world. It has a user base of over one billion people around the globe. In the United States, Gmail is used by more than 60% of small businesses.

It’s the first Android app to surpass one billion downloads on the Google Play Store. With excellent productivity features like labels, filters, and automation, Gmail stands out from the competition.

Google Drive allows users to upload files and share them via Gmail. Outlook uses OneDrive, which does not integrate as well with Outlook as Good Drive does with Gmail. Both Gmail and Google Drive have a storage limit of 15 GB. Basic G Suite accounts come with 30 GB of storage. Users with a free Outlook account get 15 GB of storage, plus an additional 5 GB with a free OneDrive account. Microsoft 365 subscribers get 50 GB of storage.

Gmail Vs. Outlook: Which One Is Better? Which One Should You Use?

Gmail is the better choice. It has a simple interface, many app integrations, excellent security, and professional plans that allow you to use email addresses with your domain name. Furthermore, Gmail is less than half the price of Outlook.

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Frequently Asked Questions

Is it better to use Outlook or Gmail?

Gmail is the right choice for you if you want a streamlined email experience with a clean interface. However, Outlook is the way to go if you want a feature-rich email client with a higher learning curve but more options to make your email work.

Which is safer, Gmail or Outlook?

Due to Gmail’s 2-step verification, it now has more robust anti-spam technology. In addition, Outlook now has more encryption options for messages containing sensitive information.

What are the disadvantages of Gmail?

Labels in Gmail prove to be one of its disadvantages, as many email users are accustomed to storing messages in folders.

Is Outlook more professional than Gmail?

Gmail is the better choice. Professional plans are available, allowing you to use email addresses with your domain name. However, if you want to use Outlook.com to create a professionally branded email address, you need to sign up for Office 365.

Why do most companies use Outlook?

The ability to use Outlook to make them more productive in their jobs is at its core, whether it’s an administrative assistant assisting a leader in becoming more successful or an executive sending a high-level email to the team.

Can you use a Gmail account in Outlook?

To view and manage all of your emails in one place, you can add a Gmail account to Microsoft Outlook and execute it there.

What is the purpose of Outlook?

Outlook allows you to send and receive email messages, manage your calendar, store contact names, and numbers, and keep track of your tasks.

Which is more user-friendly, Gmail or Outlook?

Gmail’s clean interface and streamlined email experience make it the better choice.

Which is more affordable, Gmail or Outlook?

Gmail is much more affordable than Outlook as it costs less than half of what Outlook does.

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