- The HP Smart Tank 5101 is one of the best wireless all-in-one printers under $200 for your home office.
- It has a refillable ink tank that can print around 6,000 black and white pages and 8,000 color pages on a full tank.
- The Epson Workforce WF-110 is a portable printer that operates on batteries and is ideal for printing in places with no power source.
- The Canon PIXMA TS9521C is perfect for graphic designers, crafters, photographers, and artists, with its support for oversized printing and compatibility with matte and glossy photo paper.
- The Epson Expression Premium XP-7100 is a versatile printer with fast printing speed, auto 2-sided printing, and compatibility with various types of media.
- The Brother HLL2305W Laser printer is a budget-friendly option for fast monochrome printing, but it can only print in black and white and doesn’t have scanning or copying capabilities.
A printer is one of the main elements of a home office setup, but finding the right model can be daunting. There are dozens of options out there, differing in technology and capabilities alike. Cheap printers could suit your needs if you don’t print too much, but if printing is an integral part of your business or hobby, you might want to look for a model capable of handling heavy-duty demands. You don’t have to spend an arm and a leg, though.
To find the right model for you, check out our ranking of the best printers under $200 you can buy today.
- #1 Best Overall: HP Smart Tank 5101 Wireless All-in-One Printer
- Best Portable Printer: Epson Workforce WF-110
- Best for Creatives: Canon PIXMA TS9521C All-In-One Wireless Printer
- Best for Home Use: Epson Expression Premium XP-7100
- Best Budget-Friendly: Brother HLL2305W Laser printer
#1 Best Overall: HP Smart Tank 5101 Wireless All-in-One Printer
- Made from 45 percent recycled plastic
- Print, scan, and copy
- Print from a mobile device
- High-quality wireless printer for home use
The HP Smart Tank 5101 is one of the best wireless all-in-one printers under $200 you can get for your home office.
As you could expect, this desktop machine can take care of all your printing, scanning, and copying needs. Wireless connectivity helps keep your office pristine — you can ditch the cable if your laptop or PC is Wi-Fi enabled. At the same time, you can also print or send the scans directly to a mobile device. You can even print or scan from wherever you are once you connect the printer to the HP Smart app.
We particularly like the refillable ink tank. While this printer isn’t the most economical when it comes to ink consumption, refilling the tank is definitely less expensive than buying cartridges. You can print around 6,000 black and white pages and 8,000 color pages on a full tank.
The only downside is the print speed, which isn’t the fastest out there. That said, at around five colored or 12 monochrome pages per minute, you won’t have to wait too much, either. What could really bother you if you need to print a lot is the absence of an automated document feeder and the lack of auto 2-sided printing.
However, when we think that this model is made from 45 percent recycled plastic, it’s easy to ignore these drawbacks. All in all, this is one of the best printers under $200 for a sustainable home office.
|The HP Smart app allows you to print, scan, and copy from your mobile device from anywhere you are.
|This printer lacks auto document feeding and auto 2-sided printing.
|A full tank contains enough ink for up to 8,000 color pages or 6,000 monochrome pages.
|The model is made from 45 percent recycled plastic.
Check out the HP Smart Tank 5101 on Amazon.
Best Portable Printer Under $200: Epson Workforce WF-110
- Powered by rechargeable battery
- Compact and lightweight
- Wireless connectivity
- Prints black-and-white as well as color
Whether you share a workspace or love to work from cafes, the Epson Workforce WF-110 is one of the best portable printers to get your hands on.
Its greatest highlight is that it operates on batteries. The printer comes with a rechargeable battery that provides enough runtime for about 15-20 monochrome sheets or 3-4 photo prints. This battery is removable, meaning that you can swap it with a charged one when it runs out of juice. You can also keep operating the printer while the battery charges and the USB charge cable even makes it easy to use it with a power bank.
As you’d expect from a portable printer, the model is wireless and super-easy to connect to a mobile device by scanning a QR code. You can also connect the printer to your laptop the old-fashioned way via a cable.
Due to its compact size, this model can be used for printing only and is rather slow. However, it’s an excellent choice if you have to print documents in places with no power source or if you simply need a portable printer that won’t add too much heft to your bag.
|A rechargeable battery allows you to print in areas with no AC access.
|Printing speed is very slow.
|The printer is compact, lightweight, and easy to fit in a bag or backpack.
|It prints monochrome and color documents alike.
Check out the Epson Workforce WF-110 on Amazon.
Best for Creatives: Canon PIXMA TS9521C All-In-One Wireless Printer
- 12 x 12 printing
- It can work with cardboard paper of up to 200 g/m²
- Amazon Dash replenishment ready
When your printing needs go beyond standard office documents, the Canon PIXMA TS9521C might be the right printer for you.
This model is ideal for graphic designers, crafters, photographers, and artists. It supports 12-inch by 12-inch paper, oversized printing, and is perfect for printing booklets and brochures. It is also compatible with matte and glossy photo paper and uses a system of five inks that deliver bright, vibrant hues.
As far as photo printing goes, this model can import and print pictures from your social media profiles, such as Facebook and Instagram, through its proprietary mobile app. The app also includes a photo editor for quick fixes before printing and is compatible with Apple’s AirPrint app.
A major difference between the PIXMA TS9521C and other inkjet printers is the printing speed. This machine can produce up to 10 color images or 15 monochrome pages per minute. Other highlights include auto duplex printing and built-in templates, but the printer goes through the ink really fast. Cartridge combo packs are not excessively expensive, but if you print a lot, they might cut a hole in your budget.
|This printer can handle most types of paper, including photo paper and cardstock.
|It consumes a lot of ink, especially when printing photos or high-quality images.
|It produces color prints in a fraction of the time compared to other models in this price range.
|The Easy PhotoPrint Editor app allows you to make quick changes before printing.
Check out the Canon PIXMA TS9521C on Amazon.
Best for Home Use: Epson Expression Premium XP-7100
- Fast printing
- Comes with a 30-page auto document feeder
- High-volume print, copy, and scan
- Print on a variety of paper
We particularly like its printing speed of around 11 color and 16 monochrome pages per minute. Pair it with the 30-page auto document feeder and the auto 2-sided print, copy, and scan function, and you’ll understand why this is one of the best options for moderate-volume printing.
Like the Canon PIXMA, this printer is compatible with most types of media. It can easily handle matte and glossy photo paper, cardstock, and crafts paper. It also comes with its own creative print app you can use to edit pictures or create collages and custom cards.
What we don’t really like is the not-so-intuitive ease of use. Getting used to the interface requires a learning curve, and the initial installation can be particularly troublesome. Once it’s set and you get used to it, though, it is a nice little printer to have on your desktop.
|Fast printing compared to other color/photo printers.
|It is not as intuitive to use as other wireless models.
|It can handle most types of paper.
|The 30-page auto document feeder makes it perfect for high-volume printing, copying, and scanning.
Check out the Epson Expression Premium XP-7100 on Amazon.
Best Budget-Friendly: Brother HLL2305W Compact Mono Laser Printer
- Print resolution up to 2400 x 600 dpi
- Print speeds up to 24ppm
- Adjustable paper tray with 250-sheet capacity
- Built-in wireless plus USB port
- Wireless printing from mobile devices
If you don’t really care about colors but want fast monochrome printing, the Brother HLL2305W Laser printer is one of the best you can get for under $200.
Its main advantage compared to the inkjet options is the truly fast printing speed of around 24 pages per minute. In addition to the speed, the generous tray can hold up to 250 sheets, so you won’t have to load it too often. Also, you can print directly from your phone or tablet or avoid using a cable if you have a Wi-Fi-enabled computer.
Beyond these advantages, we appreciate the price and the low ink consumption — this is one of the most affordable moderate-volume printers you could add to your home office. However, you have to settle for black-and-white prints (this model only uses black ink) and printing only, as the machine doesn’t scan or copy. That said, the unit is straightforward to install, intuitive to use, and a great choice for general printing.
|Ideal for moderate-volume printing of plain documents, labels, and envelopes.
|It can’t scan or copy, and it doesn’t have the ability to print colored documents.
|It can print up to 24 pages per minute.
|This printer has an attractive price point.
Check out the Brother HLL2305W Laser printer on Amazon.
How to Pick the Best Printers Under $200: Step-by-Step
Whether you plan to use it for work, school projects, or crafts, there are five main things to consider when buying an affordable printer.
- Your Needs
- Print Quality
- Print Speed
- Ease of Use
Let’s see how each of these factors can affect your decision-making.
The most important thing to consider when buying a printer, regardless of its cost, is the type of projects you want to use it for. Monochrome printers are usually ideal for generic office needs, such as printing contracts, agreements, invoices, labels, envelopes, and other general documents. A color printer is more suitable for students and creators. Depending on the quality of the materials you need to print, you might even want to consider investing in a photo or crafts printer that can handle thicker or specialty types of paper.
You should also consider whether you also need to scan and copy documents. In this case, you should opt for an all-in-one rather than a standard printer.
Whether you print monochrome or colored documents, an important consideration should go to the print quality. You should opt for a native printing resolution of at least 300 dpi — most printers allow you to reduce the resolution to save on ink, but you should have the option to print high-resolution documents if needed. If you want to print photos, brochures, or illustrations, the native resolution should be around 1,200 dpi.
Affordable printers aren’t exactly famous for their printing speeds, but there are differences between inkjet and laser technologies. Laser printers are around two times faster than inkjet printers. Monochrome printers are also faster than color printers. While the actual speed varies from brand to brand, you can expect an average speed of around 7-8 colored pages per minute and around 15-20 black-and-white pages per minute.
Ease of Use
Today, most printers are wireless. Pairing them with a Wi-Fi-enabled computer or a mobile device is typically intuitive, but there are some exceptions. Some models, for instance, require you to install a printer drive, and the initial setup could also be troublesome. If you’re not exactly a technology geek, you might want to consider this before buying.
A monochrome printer-only machine is generally cheaper than a color all-in-one unit, but its functionality is limited. If you need a printer that can also scan or copy or that can print colored documents or photos, you might want to set aside a higher budget.
In addition to the upfront cost of the printer, you should also consider the ongoing costs. Toners for laser printers are usually cheaper than inkjet ink. Cartridges are also more expensive than ink bottles, so if you opt for an inkjet model, you should consider one with refillable ink tanks.
What to Know Before Buying a Printer Under $200
Most printers under $200 are entry or mid-range models, so you might have to make some compromises. For instance, a photo printer in this price range can produce high-quality prints, but it usually consumes a lot of ink, and the printing process can be painfully slow. Increasing the print speed typically means reducing the resolution (and, consequently, the print quality).
Moderate-volume printers in this range usually have decent speeds but typically use black ink only. Models that deliver higher speeds might also lack other functions, such as scanning or copying.
Another thing to know before buying a printer under $200 is that most models are ink-hungry. They usually print significantly fewer pages than the manufacturer claims, and replacement cartridges or ink bottles can cut a deep hole in your budget. A standard laser printer is usually your best option if you want to save in the long run without spending over the top upfront.
Using an Affordable Printer: What It’s Like
Using a printer under $200 is a straightforward experience in most cases. The new wireless models offer quick connectivity to your devices and are easy to set up. Mobile apps and computer software come with fun perks, such as editors, that allow you to make quick adjustments to a document or image before printing it without the use of additional software, such as Lightroom or Photoshop. Some models are compact, lightweight, and battery-operated, ideal for those who value mobility.
While printers in this price range might not be the fastest or most efficient in terms of ink usage, they can be excellent options for a home office, hobbyists, and students.
The image featured at the top of this post is ©New Africa/Shutterstock.com.