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The 6 Best Printers for Small Businesses in 2024

New modern printer on table in office. Space for text

The 6 Best Printers for Small Businesses in 2024

Key Points

  • The article discusses the need for printing in the business world despite efforts to go paperless.
  • The Brother MFC-L8905CDW is highlighted as the best overall printer for small businesses, with its fast printing speed and high-yield toner replacement.
  • The Canon PIXMA TR150 is recommended as the most portable printer, offering wireless printing and a compact size.
  • The Canon Color imageCLASS MF656CDW is recognized as the best value printer, with its 4-in-1 functionality and automatic 2-sided printing.
  • The Rollo Wireless Shipping Label Printer is praised for its outstanding label printing capabilities and compatibility with major shipping services.
  • The Canon MAXIFY GX4020 is recommended as the best high-volume printer, with its large paper capacity and low print cost per page.
  • The Canon imagePROGRAF PRO-300 is highlighted as the best printer for photos, offering professional-quality prints and a compact size.

While the business world is making constant strides toward going paperless, there is still a definite need for printing a variety of files and photos.

As you start your search for the best printers for your small business, you will want to be considerate of the various costs associated with printing. Everything from the printer itself, time, paper, and ink can all quickly add up in cost depending on how much or how frequently you are printing. 

In today’s small business landscape, you want to make sure you are stretching your dollar as far as it can go, which is why you want to make sure you are getting the best bang for your buck with a small printer. 

With this in mind, let’s take a look at the six best printers for small businesses you can purchase today. 

#1 Best Overall: Brother MFC-L8905CDW

#1 Best Overall
Brother MFC‐L8905CDW Business Color Laser All‐in‐One Printer
$699.99
  • 7" touchscreen display
  • Duplex print/scan
  • Wireless
  • All-in-one
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01/17/2024 08:04 am GMT

When it comes to the absolute best printers you can pick up for a small business, the Brother MFC-L8905CDW is the way to go. As a laser all-in-one printer, you’ll have every option you will need to make prints, scan, fax, copy, and do all of these tasks quickly with the Brother MFC-L8905CDW. 

The main highlight of the Brother is its ability to print 33 pages per minute for both color or black and white, which ensures you have the prints you need as soon as you need them. Better yet, you can focus on using the company’s ultra-high-yield toner replacement, which offers up to 9,000 black and white prints or 8,000 color pages before needing a refill. 

For two-sided scanning, the MFC-L8905CDW offers a 70-page capacity auto document feeder, which can handle up to 50 scans per minute including legal-sized paper. When scanning, you don’t even need to print it as you can immediately send it to a computer through a cloud service to drop right into Word, Excel, or PowerPoint. 

Overall, the 250-sheet capacity paper feed works for both legal and letter-sized prints, while a 50-sheet capacity is available for letterhead or alternative media like photos. Pick up the Brother MFC-L8905CDW from Amazon right now. 

ProsCons
Outstanding print capacity Large footprint depending on office space
Can scan documents right to your computer

Most Portable: Canon PIXMA TR150

Most Portable
Canon Pixma TR150 Wireless Mobile Printer
$179.00
  • Supports AirPrint
  • 5.5ppm color print speed
  • Print size: 8.5 x 11 inches
  • 1.44 inch sized OLED display included
  • Battery sold separately
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01/16/2024 04:03 pm GMT

For many small businesses, portability is the name of the game as you travel to see clients across your area, which is why the PIXMA TR150 is such a great choice. As a compact battery-operated option, the Canon PIXMA TR150 is one of the best printers around and offers printing on the go in a package that’s only 7.3 x 12.7 x 2.6 inches in size. Don’t let the small size fool you, however, as the TR150 prints 8.5 x 11-inch prints with very fast speeds.

Better yet, you don’t even need to hook up to a computer for prints as the Canon can sync directly to a smartphone or cloud service and print directly from both. 

Navigation of the available options on the TR150 takes place on a 1.44-inch Mono OLED display that helps you find an existing Wi-Fi network to connect with. Once you are connected, AirPrint, Canon’s own PRINT application, and the Mopria Print Service can all quickly sync. 

If you need to make even more prints on the go, you can go beyond the 330 possible pages on a single battery charge by connecting a USB power source for additional battery life. Grab the Canon PIXMA TR150 from Amazon. 

ProsCons
Excellent portability Limited to 330 prints on one charge
Print wirelessly from multiple sourcesRequires a bag to carry around

Best Value: Canon Color imageCLASS MF656CDW

Best Value
Canon Color imageCLASS MF656Cdw All-in-One Wireless Laser Printer
$309.00
  • All-in-one
  • Duplex
  • Wireless
  • 3-year limited warranty
  • White
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01/17/2024 03:00 pm GMT

Offering a fantastic value price point for any small business, the Canon Color imageCLASS MF656CDW might be exactly what you need to get going. A 4-in-1 color printer, the Canon Color imageCLASS MF656CDW offers you the ability to print, copy, scan, and fax from the moment you power it on. 

Once powered on, the Canon can handle up to 22 pages per minute in both black and white as well as color. Additionally, there is an automatic option to make use of a 2-sided print feature so that every print comes out this way by default. 

To keep paper at the ready, a 250-sheet tray holds enough paper to ensure you are never hunting around a small business office to get through the last few pages of a presentation. 

No matter what or how you print, setting up what you need on the 5-inch color touchscreen on the MF656CDW is a breeze. This makes it easy to connect the Canon to Wi-Fi so it can sync with the official Canon or Mopria print apps as well as AirPrint. Take advantage of a great value by picking up the Canon Color imageCLASS MF656CDW today. 

ProsCons
Up to 3,130 black and white prints on a single toner cartridgeHigh-capacity ink can be pricey
Compact design for fitting on a deskUsing voice assistance is hit or miss with Amazon Alexa

Best Labels: Rollo Wireless Shipping Label Printer

Best Labels
Rollo Wireless Shipping Label Printer
$279.99
  • AirPrint from iPhone, iPad, Mac
  • 4 x 6 label printer
  • Supports Windows, Chromebook, Android, and Linux
  • Wi-Fi compatible
  • Great for labels and shipping packages
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01/17/2024 08:04 am GMT

Undoubtedly a surprising entry on any list of the best printers for a small business, a label maker like the Rollo Wireless Shipping Label Printer should not be ignored. With the ability to print directly from an iPhone, iPad, macOS, Windows, Android, ChromeOS, and Linux through both Wi-Fi and Bluetooth, the Rollo Wireless Shipping Label Printer stands out in the small business crowded space. 

By using advanced thermal technology, you can print one 4×6 shipping label per second without worrying about ink costs. With thermal printing, labels are incredibly clear and easy to both read and scan, which makes it a joy to print out any size from 1.57 x 4.1-inch width labels. 

Best of all, the Rollo is compatible with every major shipping service including FedEx, USPS, and UPS, and supports marketplaces like Amazon, Etsy, Shopify, and more. 

Before you need to worry about any replacement issues, the Rollo can create over 650,000 label prints before you need to worry about changing any thermal printer head. Print all the labels you need by grabbing the Rollo Wireless Shipping Label Printer from Amazon. 

ProsCons
Outstanding label printerOnly prints shipping labels
Over 650,000 prints on a single printer head

Best High Volume: Canon MAXIFY GX4020

Best High Volume
Canon Megatank GX4020 All-in-One Wireless Supertank Printer
$430.50
  • All-in-one
  • Print, copy, scan, and fax
  • Auto document feeder
  • Mobile printing
  • 2.7" LCD touchscreen display
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01/17/2024 08:04 am GMT

For the times when you need a printer that can handle all of the volume you could ever wish for in a small business, the Canon MAXIFY GX4020 is the answer. Capable of making over 6,000 black and white prints and 14,000 color pages with a single ink cartridge, the Canon MAXIFY GX4020 should have more than enough volume to meet even the most demanding small business needs. 

To help make sure there’s plenty of paper for all of these prints, the GX4020 offers a 250-sheet paper tray as a primary, followed by a 100-sheet rear tray in reserve. Plus, there is a 35-sheet automatic document feeder for any copying or scanning which you need to do on a regular basis. 

With so much volume, a small business might anticipate big costs, but Canon has thought of everything, ensuring that a single page costs less than 2 cents on average to print. Thankfully, the print heads are very easy to replace when you are ready to make a change and do another round of 6,000 prints. 

Best of all, the GX4020 is set to maintain its ability to keep up with your work by offering a monthly duty cycle of 33,000 pages before needing any maintenance, which makes it an easy addition to any list of the best printers for small businesses. Get ready for lots of printing with the Canon MAXIFY GX4020 from Amazon. 

ProsCons
Up to 6,000 prints on a single ink cartridgeOnly a 3-year warranty
Low print cost per pageNot a great photo printer

Best Photo: Canon imagePROGRAF PRO-300

Best for Photographs
Canon imagePROGRAF PRO-300 Wireless Color Wide-Format Printer
$849.00
  • Prints up to 13" x 19"
  • 3.0" LCD screen with Profession Print and Layout software
  • Mobile device printing
  • Black
  • 9-color plus Chroma Optimizer ink system
  • Easy to check ink levels and printing status
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01/16/2024 09:17 pm GMT

If your small business is heavily reliant on photos to make sales, then you cannot do any better than the Canon imagePROGRAF PRO-300While the price tag of the Canon imagePROGRAF PRO-300 might scare off individuals, small business owners looking for excellent photo print quality among the best printers will love this machine. 

Offering print sizes up to 13 x 19 inches in size, the results of the PRO-300 are absolutely professional-looking with consistent returns with every print. Part of the reason for the great results is the 9-color plus Chroma Optimizer ink system, which ensures that prints look excellent to both the eye of an amateur as well as a professional photographer. 

Even with all of this quality, the PRO-300 still doesn’t take up a ton of space in a studio as it’s only 15 x 25.2 x 7.9 inches in total size. This means you have more space for extra ink as well as time to learn how to print using Canon’s Large Print Preview tool, which allows you to crop, resize, and adjust colors before every print. Print all of your favorite photos with the Canon imagePROGRAF PRO-300 from Amazon today. 

ProsCons
Excellent photo print resultsPricey
Small sizeOnly prints up to 13 x 19 inches
types of scanners
Choosing one of the best printers for small businesses will help get a lot more done with easy scanning, copying, and printing.

How to Pick the Best Printers for Small Businesses: Step by Step

As you are making a selection of a new printer for your small business, there are 4 important considerations to factor in before deciding on the best printer for your small business. 

  • Volume
  • Batteries
  • Size
  • Ink costs

Let’s break each one down below.

Volume

When you are choosing a printer for a small business, considering how much volume you expect to do regularly can play a big role in your decision.

Should you believe you will need to do a lot of printing, you’ll want to look at options that allow for big volume like the Canon MAXIFY GX4020, which allows thousands of prints per month at a low cost. If your print needs are smaller than this, then you can select a less expensive alternative and save money that can be used for ink replacement. 

Batteries

Portability might not be top of mind for many small business owners, but it sure can come in handy if you travel to see clients regularly or do lots of frequent traveling. Having the ability to take a printer with you on the go to see how something formats can save you time, money, and future headaches.

Batteries on printers like the Canon PIXMA TR150 can last for up to 330 prints before needing to be recharged, so be sure that’s enough volume for your needs. 

Size

The size of a printer should be a very important factor for any small business. If you have limited space in a home office as you run a small business with just a few people, the smaller the printer the better. On the other hand, if your small business is 50 people, you likely have more room for a printer with a larger footprint, which means more capacity, more features, and improved speeds. 

Ink Costs

No matter the size of your small business, ink costs should be an important consideration because all costs can quickly add up.

Canon does a great job of trying to help save you money by utilizing eco-friendly ink that can be easily refilled without spending a fortune. Canon also offers two ink and toner subscription plans to help drive down costs by making sure you always have ink when ready, so you don’t have to pay surprise costs when you need ink quickly delivered. 

Using Printers for Small Businesses: What It’s Like

Regardless of why you need one of our best printers for small businesses, it’s going to be important to have one all the same. Even though the world is trying to go paperless, print needs are still plentiful, and with a printer, you can easily make presentations that can be handed out at meetings, client pitches, and other occasions. 

The good news is that printers have come a long way over the last few years as they are now more affordable than ever and have better quality. Ink subscription plans have helped lower overall ownership costs and, with portable printers, you never need to worry about scrambling to find a printer on the go.

Frequently Asked Questions

What is the best overall printer for small businesses available today?

The best overall printer for a small business is the Brother MFC-L8905CDW. 

What is the number one feature a small business should look at in a printer?

Ideally, it would be print speed as you want to make sure you have a solid pages per minute number available. 

How much should ink cost monthly?

Depending on how many prints you do monthly, refills should start at around $9.99 a month for cartridges while toners can be much more expensive with regular refills. 

How much should you spend on a small business printer?

This is a very subjective question depending on your small business’s needs, but between $300-$500 should be a good range. 

What type of printer is most commonly used by small businesses?

Ideally, you would choose a laser printer as they are more reliable, offer all-in-one features, and can print at faster speeds. 

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